Registration Application Procedures

Registration Information

 Registration and payment are to be made online.  
*The fees will automatically change at 00:00 of November 7, 2022 (Japan standard time).  
*All fees are in Japanese Yen

"Author" here refers to the author of the Paper or Poster/Demo presentation.
At least one person must be registered as an Author for each presentation.  
If you select Non-member(Author) , ACM Member(Author), you will be required to enter a submission-ID. 

We plan to use Discord and Gather.town as online platforms for the conference. Please be aware that you will need to use your email address provided here to login to these platforms.  

The registration fee includes：
Access to the virtual platform, Access to all presentations including Paper Session, Poster/Demo Session, Keynote Speech, and Corporate Exhibition.

Payment Procedure

After you complete your registration, please click the "Go to Payment Page" button. Payments by credit card is only accepted. 

The receipt will be uploaded to "My Page" in late November. We will let you know when the preparations are complete.

The due date for Early Registration payment is November 7, 2022.
The due date for Late Registration payment is December 1, 2022.  

(Japan Standard Time）  

For more details on the payment, please refer to *About Payment* on My Page.

How to pay by credit card

The credit cards listed below can be used to make payments.
Your credit card statement will show that the payment has been made to the name of JTB Corp., which is the agent handling registration.
Visa, MasterCard(R), JCB, AMEX, Diners Club

1. For VISA, MasterCard(R), and JCB cardholders

This system supports 3-D Secure for certain cardholders in order to provide a more secure online payment experience.

What is 3-D Secure?
This system adds an authentication step to the online payment process by requiring the user to enter a previously registered password on an authentication screen provided by the credit card issuer. International credit card brands VISA, MasterCard(R), and JCB recommend that merchants make use of this system.

Credit card issuers use different names to refer to their implementation of 3-D Secure, including Verified by VISA (used by VISA), MasterCard(R) Secure Code? (MasterCard(R)), and J/Secure? (JCB).

*Some issuers allow cardholders to use the same password they have been assigned for accessing their monthly statements online or having them sent by email. If this password is not entered, or if an incorrect password is entered, the online transaction will not be completed.

*If you forget your password or experience other authentication-related issues, please contact your credit card issuer. (For more information, see your credit card issuer's website.)

*In terms of the actual payment process, once you have entered your card information (issuer, card number, expiration date, and cardholder name), click the "Next" button to proceed to the credit card issuer's authentication screen.

[Attention]
*If the authentication screen is not displayed, please confirm card number and expiration date, and take a procedure again. Or close your browser window, log onto the AMARYS registration screen again from the event website (scientific society conference, etc.), and enter another credit card on the payment page. Alternately, you may wish to contact your JTB representative.

*If you cancel the authentication process on this screen, your online transaction will not be completed. (Avoid using your browser's "Back" button.) Also, canceling the authentication process will prevent you from returning to the current application screen, so you'll need to log onto the application top page again and repeat the payment process.

2. For AMERICAN EXPRESS(AMEX) and Diners Club International cardholders

Card number, expiration date and security code will be required for the payment.

*The security code is the last 3 digits of the number printed above the card holder signature area on the back of the card.
*For American Express cards, this is the 4 digits number stamped above the card number on the front of the card.
For more details on the credit card payment, please refer to *About Payment* on "My Page".

Confirmation

Your registration will be completed upon receipt of your on-line registration information and payment.  
Once you have completed the above steps, click on the button on "My Page", then click on the "Display Confirmation Sheet" button and print out the Confirmation Sheet.  

Cancellation

*In case of cancellation, your registration fee will be refunded after deducting the cancellation fees as shown below.
If you cancel Early registration, we will collect Cancellation Fee and refund you after the conference.  

Deadline for Registration

The deadline for Early Registration is 23:59 of November 7, 2022, Japan Standard Time (GMT+9)  

The deadline for Late Registration is 16:00 of December 1, 2022, Japan Standard Time (GMT+9)  

Inquiries about Registration

Please send us your inquiries by logging-in to your "My Page" and clicking on the "Inquiry" button.

JTB Corp. Western Japan MICE Branch
VRST2022 Desk
TEL:+81-6-6252-5044
FAX:+81-6-7657-8412 
E-mail: westec_op1(at)jtb.com
Office Hours: 9:30-17:30 (weekdays only)

Inquiries about System Use

Proactive Inc.
VRST2022 Desk
FAX: +81-78-332-2506
E-mail: info(at)pac.ne.jp
Office Hours: 9:30-17:00 (weekdays only)

*Please replace “(at)” with “@” when you send an email.