For parsons with special needs.

How do I get to the conference venue?

Please check the transportation and access page of the conference venue. Tsukuba is approximately an hour away from central Tokyo by train (Tsukuba Express, TX), and is home to 26 research institutions. Once in Tsukuba, you can use bus service.

How do I communicate accessibility needs to VRST 2022 organizers?

VRST values the diversity of our community, and aims to be an accessible and inclusive conference. Attendees are encouraged to mention any requests for accommodation upon registration for the conference. If you have any questions or requests about accessibility, please contact the conference accessibility chairs at accessibility(at)vrst2022.org. Due to the limitation in budget and time, we may not be able accommodate all requests, but we aim to support you with the concepts of reasonable accommodation.  Note that some requests may require advance notice. In order to give us adequate time to prepare; please submit accessibility requests as early as possible.
*Please replace “(at)” with “@” when you send an email.

When is the deadline for accessibility requests?

The deadline for accessibility requests is October 29th. However, if you have any accessibility enquiries at this point, please feel free to contact our Accessibility Chairs by email:accessibility(at)vrst2022.org.
*Please replace “(at)” with “@” when you send an email.

Who do I ask if my question is not answered here?

For more detailed information about accessibility at the VRST 2022, please check the venue accessibility information page, phone the venue information desk at office(at)epochal.or.jp or check out their web page. If there is specific accessibility information you would like to see here, or if you wish to discuss any accessibility requirements, please contact our Accessibility Chairs by email: accessibility(at)vrst2022.org, and someone will respond to you shortly. Please continue to monitor this page as we will keep updating this page!
*Please replace “(at)” with “@” when you send an email.

Will the conference be accessible by wheelchair?

Yes, the conference venue will be accessible by wheelchair. All venue entrances are wheelchair accessible and feature access doors. There are several parking places around the venue, please check the parking information page.

What are expectations around inclusivity, diversity, and harassment at VRST 2022?

We ask that all conference attendees respect individuals’ identities. Please use their stated names and pronouns and identity information will be included on attendees’ badges. If you’re not sure – ask! Please see the Diversity & Inclusion Statement that reflects our commitment to a welcoming and safe environment. Additionally, please review expectations stated in the ACM SIGCHI Policy on Harassment and Discrimination.

Are children welcome at VRST 2022?

VRST 2022 values that many attendees are parents, however, due to the academic nature of the talks we discourage parents to bring their children to the conference. There are no facilities for children available at the venue.

Can I bring my guide dog?

Yes, service animals are permitted within the venue. We remind all attendees that guide dogs are working animals, and ask that you refrain from petting, distracting, or otherwise preventing them from doing their job. Water stations can be found throughout the venue, and we recommend attendees with service dogs bring water bowls to refill for their companions. Dogs may relieve themselves outside of the venue. The feces need to be picked up and disposed at designated locations.

What is the conference space like?

For the overall layout of the venue, please refer to this map of the conference space. Keep an eye on this website for specific VRST2022 maps that will show areas of the venue that are relevant to attendees. Print programs will contain copies of these maps.

Will the conference be a smoke-free environment?

The venue is a non-smoking facility. Smoking is permitted only within designated areas at the exterior of the venue. Please check the floor plan page and find the smoking area (where is shown by the cigarette icon) on the 1st(=ground) floor.