About Visa Applications

Please confirm the latest announcement from the Ministry of Foreign Affairs of Japan directly by yourself. The VRST2022 Organizing Committee will not be liable for any damages based on the following information.

The following is a notice from the Ministry of Foreign Affairs of Japan, "Border measures to prevent the spread of novel coronavirus (COVID-19)". [November 7, 2022, updated]

Application for Visa for foreign nationals eligible for Phased Measures toward Resuming Cross-Border Travel [November 7, 2022, updated]

Visa Application Procedures [November 1, 2022, updated]

All new arrivals of foreign nationals will no longer be required to apply in the "Entrants, Returnees Follow-up System (ERFS)" by a person responsible for receiving them in Japan.

Please check the official information of the Japanese Embassy in your country for the required documents.

You will contact our travel agency  (JTB) to prepare your VISA, and you will be able to enter Japan as a business traveler. 
JTB Corp. Western Japan MICE Branch
VRST2022(The 28th ACM Sympsium on Virtual Reality Software and Technology) Desk
E-mail: westec_op1(at)
Office Hours: 9:30-17:30 (weekdays only)
*Please replace “(at)” with “@” when you send an email.


Epochal Tsukuba International Congress Center
2-20-3 Takezono, Tsukuba City, Ibaraki Prefecture 305-0032


It is quite easy to access Tsukuba city using public transportation, train or express bus.

Access from Tokyo International Airport (Haneda; HND)

Option 1: First, take Tokyo Monorail from Tokyo International Airport (HND) for approximately 20 minutes and get off at Hamamatsu-cho Station, the terminal station. Then, transfer to the JR Yamanote Line or JR Keihin-Tohoku Line. Either train takes about 11 minutes for Akihabara Station. After getting off the train at Akihabara Station, please transfer to the Tsukuba Express that is directly bound for the Tsukuba Station.
Option 2: Take the Keihin Express(KEIKYU) train from Tokyo International Airport (HND) to Keisei Narita and get off at Asakusa Station. Then transfer to the Tsukuba Express and get off at the Tsukuba terminal station.
It takes 55 to 60 minutes from Akihabara or Asakusa Station to Tsukuba Station by the Tsukuba Express.

Tokyo International Airport (HND)
Tokyo Monorail
Keihin Express(KEIKYU)
East Japan Railway (JR)
Tsukuba Express

Express Bus
The express bus bounding for the Tsukuba city from Tokyo International Airport (HND) usually takes approximately 100 minutes. Before boarding the bus, please purchase a ticket from a vending machine or the bus ticket counter at the Airport. Currently, there are four services per day.


Access from Narita International Airport (Narita; NRT)

There are various routes from Narita International Airport to Tsukuba city by train. An option is taking Keisei Narita SKY ACCESS Line to Higash-Matsudo Station and then change the train (JR Musashino Line) to Minami-Nagareyama station. There, taking Tsukuba Express bounding for Tsukuba Station. Please use the access navigation provided by Narita International Airport.

Narita International Airport (NRT)
Narita Airport Access Navigation
Keisei Narita SKY ACCESS Line (Skyliner)

Express Bus
It takes about 100 minutes from Narita International Airport (NRT) to Tsukuba city using a direct express bus. Please purchase a ticket before boarding. The tickets are available at the following counters: the ticket office located at the Keisei counter on the 1st floor of the North Wing for Terminal 1, and at the Keisei counter on the 1st floor for Terminal 2. Please be aware that, currently there is only one service per day.


Hotel Nikko Tsukuba
1-1364-1 Azuma, Tsukuba, Ibaraki,305-0031, Japan
TEL. +81-29-852-1112 / FAX. +81-29-852-5623
*Our travel agency (JTB) has prepared guest rooms during the conference period at Hotel Nikko Tsukuba. You can send a request by the registration site of VRST2022.
Please get in touch with the VRST2022 Desk (JTB) if you have any questions.


Hotels Nearby the Venue
Daiwa Roynet Hotel Tsukuba
1-5-7 Agatsuma, Tsukuba 305-0031, Japan
(Bus 6 Minutes, Walk 13 min)

・Hotel Grand Shinonome
488-1 Onozaki, Tsukuba 305-0034, Japan
(Bus: 17 min, Walk 22 min)

・Ibaraki Toyoko Inn Tsukuba Express Kenkyu-gakuen-eki Kita-guchi
5-13-7 Kenkyugakuen, Tsukuba, 305-0817 Japan


For information on registration, click here.

Templates to download for presentation.

The logo image expresses the left and right eyes crossing each other to form a single object through virtual reality. The banner image represents the ridges of the mountain Tsukuba. Yuya Sugiyama designed these logos.

Logo Banner image (PNG)

Logo image (PNG)


If you would like, you can use this slide template.

Slide template (pptx)

Health & Safety

Your health & safety is a priority and VRST 2022 is following provincial COVID-19 guidelines. If you plan to attend in-person (on site), please check the following information.

Vaccination & Masking Policy

All travelers who plan to attend Japan are required to take PCR-test or full vaccination. Most of the people in Japan wear masks in all indoor situations, on public transportation and in the city streets. Accordingly, all VRST 2022 in-person attendees, at their time of registration, will be expected to indicate that they have been vaccinated against COVID-19, or that they have a legitimate medical or religious exemption from vaccination. VRST 2022 would not allow attendees who are neither vaccinated nor medically or religiously exempt but attending online is still welcome. Masking will be required indoors for all attendees. Further, anyone experiencing any symptoms of any kind during the conference should isolate themselves and not attend the conference.

COVID Daily Self-Testing

VRST 2022 strongly recommends all attendees to do COVID self-testing daily.
・Each attendee needs to measure their body temperature before leaving the hotel each morning of the conference. The attendees must not attend any event in-person if they found any symptoms of coronavirus infection.
・COVID-19 rapid tests every morning is strongly recommended. If possible, each attendee should bring 4-5 rapid tests with them during the conference. These tests are relatively cheap or free and easy to obtain in many places. 

Student Travel Grant

If you need a student travel grant, please apply for the Gary Marsden Travel Awards.

Attendee Participation/Recording Policy

By registering to attend VRST 2022, you are granting VRST 2022 permission to record your image, voice, comments, and questions during sessions.

Anti-Harassment Policy

ACM VRST 2022 abides by ACM’s policy against discrimination and harassment.