Tohoku University, Japan
Columbia University, USA
Nanyang Technological University, Singapore
University of Ontario Institute of Technology, Canada
CALL FOR PROPOSALS TO HOST VRST 2018 AND FUTURE
The Steering Committee welcomes proposals for hosting and organizing future VRST (http://vrst.acm.org). It is typically held in October or in November, and care should be taken to avoid date conflicts (with regard to the event and submission deadlines) with international conferences or other events such as SIGGRAPH Asia, UIST, ICAT, EGVE, ISMAR, those attract a similar audience and overlap regarding topics. VRST is sponsored by ACM SIGCHI and SIGGRAPH. VRST attracts an interdisciplinary audience from HCI and VR, engineering, science, design, psychology, education, medicine, and the arts, and provides a platform for discussion and meeting people. We value diversity and aim to learn from other perspectives. As a custom, VRST has a one-submission-track for all oral presentations of papers (full and short) and other presentation categories (typically posters and demos).
Deadline for bids to host VRST 2018: March 15, 2017.
The VRST Steering Committee will then take a decision within approximately within two-months. Please email your proposal as a pdf document to firstname.lastname@example.org
- Carefully read Organising a SIGCHI sponsored or co-sponsored conference.
- People involved in the bid and their roles (at minimum a symposium and papers chair). Please include a short bio for core people and highlight involvement in previous VRSTs and with the VR/HCI community
- Commitment to publish the proceedings with ACM and to apply for ACM sponsorship (carefully read ACM Organizers Conference Manual )
- Likely sponsors and subsidies
- Budget overview (venue hire, etc.) and anticipated financial model. For this purpose, look at the ACM Technical Meeting Request Form (TMRF) requirements and include a sketch of the answers to the main questions, and an idea of how your overall budget will map onto the ACM issues. Note that a Preliminary Approval Form (PAF) is expected to submit by 18 months prior to the conference, and the TMRF needs to be approved at least 12 months prior to the conference.
- Rough idea of likely costs for visitors (estimates only): registration rates for students and non-students (including the dinner)
- Proposed location, how to reach it and details about a possible venue
- Potential date(s) when the VRST can be held
- Estimated time for issuing the CFP, submission deadlines and registration deadlines
- Arguments for why the VRST as proposed by you will be attractive to the VR/HCI community (e.g. accessibility, international rotation, location, relation to specific sub-communities, ability to attract both new and 'old' conference visitors)
- Organizational support at the hosting location
- Any direction/theme change you would envisage and any new features/tracks you would like to include
In case you have a plan to organize the VRST in a developing world, you are encouraged to consider the guideline. SIGCHI provides financial resources through the SIGCHI Development Fund to support activities that are helpful for HCI in less- developed regions and growing a worldwide SIGCHI community.
In addition, please highlight the resources for conferences and attendees, such as SIGCHI Student Travel Grant, SIGCHI Specialized Conferences Development Fund, and Gary Marsden Student Development Fund, and we would suggest a link from your website to this information so your delegates can find it.