General Information
Registration / Help Desk
Upon arrival, please stop by the Registration Desk to pick up your name badge and conference materials. Name badges must be worn at all times during the event, including all receptions.
For any questions or concerns, please do not hesitate to visit the Help Desk for assistance.
Location
Global Connect Hub Atelier Q∞, 1F
Opening Hours
- November 15 (Sunday) 2:00 PM – 5:00 PM
- November 16 (Monday) 8:00 AM – 5:00 PM
- November 17 (Tuesday) 8:30 AM – 5:00 PM
- November 18 (Wednesday) 8:30 AM – 5:00 PM
Discord
Please join our Discord server using the link in the email sent to participants.
Wi-Fi
The venue provides access to eduroam. If you do not have eduroam access, please visit the registration desk to obtain a visitor account.
Floor Plan
Tourist Information Desk
There will be an information desk with English-speaking volunteers from 10:00AM – 4:00PM for guidance on sightseeing and travel-related questions.
Exhibition
Exhibition booths will be set up near the entrance on the first floor and in G102.
Quiet Room
We have prepared a quiet room in room 302 for use during the conference.
Catering
Breakfast
A light breakfast (pastries and fruits) will be provided each morning from November 16 to November 18. We encourage all participants to arrive early and enjoy breakfast before the sessions begin.
Coffee Breaks
Refreshments will be served at 1st Floor Entrance from morning to 4 PM and at 3F Q∞Lounge during Nov.17&18’s Poster Demo session.
Lunch
We will be providing bento lunchboxes for all attendees. You will receive 3 lunch tickets when checking-in, which you can exchange for lunchboxes during the conference.
Pick-up Location will be Global Connect Hub Atelier Q∞, 1F, G112, at 12:30pm. Please bring your tickets to exchange.
Events
VRST 2026 Prelude
A pre-conference event featuring a lab tour and light refreshments on Sunday November 15th at the Global Connect Hub Atelier Q∞.
Lab Tour – 3:00PM – 5:00PM
- Advanced Acoustic Information Systems Lab.
- Interactive Content Design Lab.
- Interdisciplinary ICT Research Center for Cyber and Real Spaces
Reception – 4:00PM – 6:00PM (at the 3F Q∞ Lounge)
Welcome Reception
We will hold a welcome reception with a standing buffet during the Poster 1 and Demo 1 session.
Date and Time:
Monday November 16th 5:00PM – 7:00PM
Location:
-Poster 1 & Buffet– M101
-Demo 1 – M153 and M124
Banquet
The banquet is open to all conference participants, and features a buffet banquet, drinks and cultural performances. Please bring your conference name badge.
Date & Time:
November 17th, 18:30. Doors open at 18:00.
Venue:
Sendai Hall (千代), 4th Floor, Hotel Metropolitan Sendai
1-1-1 Chuo, Aoba-ku, Sendai, Miyagi, Japan
https://maps.app.goo.gl/kdQd89aC8nupt1dB8
Group Photo
We will take a commemorative group photo on the last day of the conference (Wednesday, November 18th). We encourage all participants to stay until the end of the conference and join us for the group photo.
Sendai Shopping Discount Vouchers
In collaboration with SenTIA and S-PAL Sendai, we are offering shopping discount vouchers exclusively for participants of VRST 2026. You can use these vouchers to get discounts and gifts at participating shops within S-PAL Sendai.
How to redeem:
show the voucher to a member of staff at a participating shop when making your purchase
Period of Validity:
November 15th – 19th