Call for Student Volunteers
The ACM Symposium on Virtual Reality Software and Technology (VRST) 2026 is looking for interested and motivated student volunteers to support us on-site in Sendai, Japan during the conference. VRST 2026 will take place at the Research Institute of Electrical Communication, Tohoku University, from Monday, November 16 to Wednesday, November 18, 2026.
In return for their assistance, student volunteers will be able to register for the full conference free of charge (tentative).
Important Dates
| Date | |
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Application Form Opens |
August 1, 2026 |
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Application Deadline |
September 30, 2026 (AOE)
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Final Notification |
October 5, 2026 (AOE) |
Eligibility and Requirements
Applicants should meet the following requirements:
- Currently an undergraduate or graduate student
- Be able to commit about 20 to 25 hours at the conference to volunteer duties
- Be able to attend the conference in Sendai, Japan for its whole duration, including the SV orientation on Sunday, November 15, 2026
We especially encourage members of underrepresented groups and countries in the VR community to apply for student volunteer positions. In addition, authors who could gain the opportunity to present their own work at the conference will be preferred during the selection process.
Application
To apply, please fill out the Microsoft Forms application form once it is published:
[Microsoft Forms link will be added here on August 1, 2026]
Benefits and Duties (tentative)
If you are an ACM VRST Student Volunteer, you are committed to volunteer for approximately 20 to 25 hours during the conference.
Specific tasks for our student volunteers include handling the registration desk, assisting with the recording of conference talks, setting up poster and demo sessions, being available to assist attendees with problems and questions, and more.
In return, you get free conference registration that gives you the chance to participate in the conference as well as social activities like the catered lunch breaks and the conference dinner. You will also receive a happi coat, a traditional Japanese festival jacket, so people are able to recognize you at the conference. This item may be changed later.
Serving as a student volunteer is a great way to connect with the VR community and experience the VRST conference first-hand as a vital part of the organizing team.
Arriving and Leaving
Student volunteers need to be available to help throughout the conference. You will need to arrive on or before Sunday, November 15, 2026 at noon for the SV orientation and be available until the end of the conference on Wednesday, November 18, 2026.
Contact
For questions about the Student Volunteer program, please contact: sv2026@vrst.acm.org
- Ryo Ooka, Tohoku University, Japan
- Xiaodan Hu, Shibaura Institute of Technology, Japan